Privacy Policy

Effective Date: January 10, 2026

Privacy Policy for Love Your Ledgers Ltd.

Love Your Ledgers Ltd. ("we", "our", or "us") is committed to protecting the privacy and confidentiality of our clients and website visitors. As a bookkeeping business, we understand the importance of safeguarding personal and financial information and take that responsibility seriously.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and your rights regarding your personal information.

Information We Collect

Depending on how you interact with us, we may collect information including:

Personal Information

  • Name

  • Business name

  • Email address

  • Phone number

  • Mailing address (if required)

  • Information you voluntarily provide through our website, email, or client portal

Financial Information

When providing bookkeeping services, you may provide information such as:

  • Accounting records

  • Financial statements

  • Bank and credit card transaction information

  • Payroll information

  • Tax-related documents

  • Receipts and invoices

  • Other financial records necessary to perform bookkeeping services

We only collect information that is reasonably necessary to provide our services.

How We Use Your Information

Your information may be used to:

  • Respond to inquiries

  • Provide bookkeeping and related services

  • Prepare financial records

  • Communicate regarding your account

  • Send invoices

  • Meet legal or regulatory obligations

  • Improve our website and services

  • Protect against fraud or unauthorized access

We do not sell or rent your personal information.

Sharing Your Information

We only share information when necessary to provide our services or when required by law.

This may include trusted service providers such as:

  • QuickBooks Online

  • Microsoft 365 (including Outlook, OneDrive, and SharePoint)

  • Secure cloud storage providers

  • Professional advisors (such as accountants or lawyers) when authorized by you

  • Government agencies when legally required

These providers are expected to maintain appropriate safeguards for your information.

Data Security

Protecting your information is a priority.

We use reasonable administrative, technical, and physical safeguards designed to protect personal and financial information from unauthorized access, loss, misuse, or disclosure.

These safeguards may include:

  • Password-protected systems

  • Multi-factor authentication where available

  • Secure cloud-based software

  • Limited access to client information

  • Regular software updates and security practices

While no method of electronic transmission or storage can be guaranteed to be completely secure, we take reasonable steps to protect your information.

Data Retention

We retain personal information only as long as necessary to:

  • Provide bookkeeping services

  • Meet legal, tax, regulatory, or contractual obligations

  • Resolve disputes

  • Maintain appropriate business records

When information is no longer required, it is securely deleted or destroyed where reasonably possible.

Your Rights

You may request to:

  • Access the personal information we hold about you

  • Correct inaccurate information

  • Update your contact information

  • Withdraw consent where permitted by law

Certain information may need to be retained to comply with legal or professional obligations.

Website Analytics and Cookies

Our website may use cookies or similar technologies to improve functionality, understand website traffic, and enhance your browsing experience.

You may choose to disable cookies through your browser settings; however, some website features may not function properly.

Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites.

We encourage you to review the privacy policies of any third-party sites you visit.

Changes to This Policy

We may update this Privacy Policy from time to time.

Any changes will be posted on this page along with the updated effective date.

Contact Us

If you have any questions about this Privacy Policy or how your personal information is handled, please contact:

Love Your Ledgers Ltd.

Email: info@loveyourledgers.ca

Website: www.loveyourledgers.ca

Thank you for trusting Love Your Ledgers Ltd. with your information. We are committed to maintaining the privacy, security, and confidentiality of the information entrusted to us.